VoIP. What is VoIP?

VoiP. It’s the way businesses are scaling up fast! But what is VOIP & how can a VOIP telephone system benefit you best? How much does it cost?

VOIP is the buzzword for Telecoms. But what is it and how does it work? Is it the best system really or are there other VOIP alternatives?

VoIP is great and as a Tool we love it. But wouldn’t it be even better to not be stuck at your desk like you are with VoIP


Using your Personal mobile for business whilst Protecting your privacy, ditch the second mobile, bin the desk phone, and massively reduce calling costs… plus a whole host of other benefits

call forwarding

Answering business calls from your personal phone number can really affect your privacy.

Not to mention the tiresome feeling of not keeping things in professional order. This is why businesses are turning to use virtual phone numbers for business inquiries, and there’s no reason why you shouldn’t as well.

A virtual number is a telephone number without directly being connected to a telephone line. You can access and use it from as many devices you want, including laptops and mobile phones. It lets you receive calls, text messages, and even share the same number across different employees.

The answer to; What is VoIP?

Join the thousands that already use ConXhub to make & receive calls from multiple numbers on one mobile.

Adrian Brown
Managing Director

“Now I don’t need to pay for two mobiles and just the one mobile is much easier to carry around!”

Jeff Badeev

“I love that I can make a call & display any number
I choose too”

Riffi Khan

“I can now phone customers direct from my mobile without exposing my personal number."

Dr. Ruth
Famous Coach

“One phone, One phone contract yet I’ve got 3 separate numbers linked to it!”

ConXhub does not use data, but what is VoIP?

Make & Receive Calls

Using one handset you can accept
calls to your work number & then make a call
from your personal number if you choose.

Unlimited Numbers

Use an infinite amount of telephone
numbers, whether existing or new, national or international, mobile or landline! Set up in minutes!

No tech skills required

We’ll set up your phone numbers and any required call routing or features
– Just download and begin using.

Instant Virtual Offices

Increase “Pick up” rates by 68%
by calling with Local numbers and
increase your sales

Protect your Privacy

Keep your personal number safe.
Use additional numbers and
link them to your mobile.

Bin the Desk Phone

You don’t need it.
Link numbers directly to your mobile handset. for both making & receiving calls

Take back Control of your Communications

Forget multiple handsets. Forget Desk Phones. Forget high phone bills. Forget One Number.

Total Mobile Freedom...

Utilise multiple numbers by condensing them into one mobile whilst protecting your privacy

Be Local Wherever You Are!

Create local numbers to call customers & increase pick up rates by up to 68%

Become a Global Player

Make international calls without worrying about the cost

VoIP calls have always been a pain in the butt, especially when calling internationally. Drop outs, poor quality and lag often detrimental to my business.

I could not believe my luck when I came across ConXhub - every call, even those half way round the world are like I'm calling my neighbour!

Todd Binns

Take us for a Test Drive

Take us for a spin & start your 7 day Free Trial
Without Obligation

What is VoIP?

VoIP technology enables traditional telephony services to operate over computer networks

Forget copper wires and handsets. Today you can make phone calls anytime, anywhere using an Internet-connected computer, a headset, and voice over IP (VoIP).

VoIP is the technology that converts your voice into a digital signal, allowing you to make a call directly from a computer, a VoIP phone, or other data-driven devices. Simply put, it’s phone service delivered over the internet. You may also hear it referred to as IP telephony, internet telephony, broadband telephony, or broadband phone service.

VoIP technology enables traditional telephony services to operate over computer networks using packet-switched protocols. Packet-switched VoIP puts voice signals into packets, similar to an electronic envelope. VoIP packets can be transmitted over any VoIP-compatible network, such as a local area network (LAN).

Not your ordinary telephone service

Because VoIP uses packets, much more information can be carried over the network to support and enhance your communication needs.

In addition to traditional voice services, VoIP gives you access to advanced applications that can potentially help your staff be more agile and productive. VoIP solutions aimed at businesses have evolved into unified communications services that treat all communications—phone calls, faxes, voice mail, email, web conferences, and more—as discrete units that can all be delivered via any means and to any handset, including cell phones.

The bottom line

Switching to VoIP might also help you save money on communications services. Long-distance and international calls are generally free with VoIP service. The only charge is for your internet access.

What is a VoIP Phone?

A VoIP phone can convert an audio signal to digital data. A traditional telephone can act as a VoIP phone when connected to analogue telephone adapters (ATA) that perform the conversion. The digital data then travels over the public internet to the device or phone being called. That device converts the audio data back to sound using software and speakers.


Because VoIP conducts phone calls over the internet, a couple of requirements need to be met for a VoIP call to take place. The audio signal for the call needs to be converted to digital data, and that data needs to be sent over a network connection.

Devices other than phones can be used to make VoIP calls, as long as they have microphones, speakers, and an internet connection. Smartphones have the required hardware, so they just need an internet connection and a softphone to make VoIP calls. Desktop computers and laptops can also make calls with a headset or integrated mic and speakers. Traditional telephones can also be connected to a VoIP adapter that converts their calls to work over the internet.

Below are the three typical hardware configurations used to make a VoIP call:


Traditional Phone to VoIP Service

Analog phones need an adapter to receive their audio signal and convert it to digital data packets. The adapter sends this data to a router via an Ethernet cable. The router sends the audio call data over the internet to a VoIP service provider. A VoIP server then routes it to the destination being called.

IP Phone to VoIP Service

An internet protocol phone is designed to create digital audio data and send it over an Ethernet connection to a router. The call data then travels to the VoIP server, which routes it to the other party’s device.

IP Phone to IP Phone

It’s also possible for IP phones or softphones to call each other directly without using a VoIP service to mediate between them. This direct calling method can be difficult to set up properly if one of the devices is inside a corporate network with a NAT router. In this scenario, the two VoIP phones send audio data to each other’s IP address through routers connected to the internet.

What Is a Softphone?

Softphones are applications that use VoIP technology to place telephone calls over the internet to other VoIP phones or to traditional telephone numbers.

Because it’s a software program, softphones are available for any computer or mobile device with internet connectivity, including desktops, laptops, smartphones, and tablets. As long as a device has a microphone, speakers, and an internet connection, it can be used with a softphone application.

Why Is VoIP Better Than PSTN?

There are significant differences between VoIP vs a traditional landline. VoIP has become increasingly popular as businesses have realized that it’s an elegant solution to a number of problems that plague traditional telephone services.

  • Limited capacity: Traditional telephones services need to install the infrastructure for each landline at a location, which limits the number of phone users that are supported at any given time.
  • Inadequate features: Because landline telephones operate separately from digital technologies, the hardware is limited to receiving, making, and recording voice calls.
  • Outdated hardware: Analog telephone systems aren’t able to integrate with digital technologies, which leaves voice calls orphaned from the rest of a business’s information systems.

Benefits of Switching to VoIP?

VoIP offers a number of financial benefits when compared to a local telephone company’s service, but three stand out the most for companies with call centres, a large office workforce, or growing long distance bills.

  • Reduced phone charges: Because VoIP uses the internet to conduct voice calls, it can establish connections to anywhere in the world without incurring the same long distance charges you would expect from traditional phone services. Calls made within the same service provider’s network are free regardless of the distance between the calls. For calls placed to different networks or landlines, calling costs are typically much lower than traditional phone services.
  • Increased productivity: VoIP increases worker productivity by integrating voice calls with unified communications, cloud collaboration platforms and business intelligence applications.
  • Better scalability: Traditional phone systems require equipment installed on-site to support the number of users at a location. VoIP can be scale up as a business grows much faster at less cost.

Why Use VoIP for Business?

VoIP can offer the greatest benefits to organizations that stand to save on large phone service expenses, are struggling with legacy telephone equipment maintenance, or are transforming their processes with modern technology. Here are some of the reasons switching to VoIP may be a good choice for a business.

  • Lower cost: Long distance and international calls can become burdensome for national and global organizations. VoIP eliminates the premium that goes with long distance calls using traditional phone service.
  • Connect multiple offices: A business that spans numerous locations across one or more countries can find that traditional phone service is a logistical headache. VoIP allows businesses to combine the phone systems of multiple offices of an organization to a single system.
  • Broadband internet service: Most organizations have the internet infrastructure and bandwidth to switch to VoIP. Call centres might require an increase in bandwidth to a location, but VoIP usually doesn’t require major upgrades.
  • Save on outdated phone systems: Traditional landline phone service requires costly maintenance of on-site equipment, and equipment upgrades are needed to increase the number of lines that are available. This maintenance is eliminated by VoIP because it uses the location’s existing local area network.
  • Need for scalable technology: Rapid workforce growth can test the scalability of a business’s existing information systems. VoIP scales as quickly as desktop computers, mobile devices, or desk phones can be purchased and installed.
  • Overcoming geography: Global organizations face the unique challenge of integrating teams spanning two or more countries. VoIP can make bridging the geographical divide much easier when included in a larger technology package for managing remote teams.
  • Unified communications: Adopting VoIP also clears a path to a cloud collaboration and unified communication platforms that makes modern contact centres and internal communications more efficient. Because voice calling is a primary means of contact, traditional telephones prevent unified platforms from reaching their full potential.
  • Managed VoIP services: Managed service packages like Epik’s offer all the hardware and software needed as a complete service package for a simple per-user monthly charge. This takes the headache out of switching to VoIP for businesses that want to avoid the expense of purchasing and owning VoIP hardware themselves.

VoIP Issues and Drawbacks

The drawbacks of replacing a traditional phone system with VoIP relate to the dependency of the internet technology that it relies on to deliver voice calls. In fact, the most common cause of VoIP quality issues is related to internet and bandwidth limitations.

Whether it’s the increased cost of electricity or the difficulties that an unreliable internet connection can create, VoIP does come with a few downsides. Below are some of the potential drawbacks to be aware of when choosing a VoIP service.

  • Call quality: Quality issues that can happen with VoIP include excessive delays when placing calls, strange sounds, echoes, and excessive noise on the line that you usually don’t encounter with landlines. When these issues develop, they can be difficult to track down because they may be caused by poor internet service, insufficient bandwidth, the VoIP hardware, or the VoIP service provider.

    Many VoIP services have been improving their quality of service, but these issues often still linger when an inadequate internet connection is being used. For businesses without a managed VoIP service, troubleshooting VoIP problems can really cut into productivity and operations.

  • Need for a power source: Traditional telephones are powered with electricity which is delivered by the local telephone company through a landline. Since power is supplied through a landline, they can function during local power outages. VoIP devices, however, use power from a wall socket, which means they can fail during local power outages unless emergency power is available. The need to supply power can also increase an organization’s utility bill as a result.
  • Consumes internet bandwidth: VoIP operates over a broadband internet connection, so it will add a bandwidth load to your existing internet service. For large organizations, their bandwidth may need to be increased to accommodate the data usage that a new VoIP service will require. Many VoIP providers like Epik offer unlimited bandwidth with a set of fiber optic internet plans to solve this issue.
  • Security: Another weakness of technologies like VoIP is the ever-present security risk of sending data over a public network. Many VoIP phones and Hosted systems are designed to encrypt the voice data they send over the internet to protect against malicious eavesdropping, but organizations concerned about the potential loss of privacy should examine security closely when considering a VoIP service.
  • 911 emergency calling: 911 is part of the traditional phone system, and VoIP has not been required by regulators to offer a connection to 911 service. The need for emergency 911 service has led the VoIP industry to offer these services in most cases, especially for residential customers. 

Getting the Best VoIP Experience

There are several ways an organization can optimize the benefits of VoIP. Here’s are a few ideas:

  • Hosted VoIP solutions: Modern hosted solutions use cloud servers to provide the connectivity needed to manage a site’s VoIP service. Changing the resources needed for the number of users required is a simple process of adding or subtracting cloud servers, or changing server settings. It also makes recovery from hardware failures fast and reliable.
  • Fiber optic internet service: Fiber optic internet services like Epik’s FIBERLINK allows organizations to operate their own private network that connects disparate locations to the internet. These dedicated network connections are managed and maintained 24/7 by the service provider.

    The bandwidth and reliability of a private fiber-optic network is much higher than standard broadband internet connections. A private fiber-optic network allows your VoIP data to travel securely and unobstructed, avoiding public internet traffic.

  • Up-time guarantees: Uptime guarantees are important when choosing a hosted or managed internet service. With the advent of cloud technologies, these guarantees have been pushed as high as 99.9% by some service providers because they can quickly respond to outages and restore service with backup servers. Be sure to choose a service provider that stands by its guarantee.
  • Responsive support: Another important aspect of VoIP service is the responsiveness of the customer support offered by the service provider. Look for providers who guarantee response and resolution times and who provide multiple channels of contact, such as online chat, phone, and social media messaging.

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Take us for a spin & start your 7 day Free Trial
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